Hi Experts,

I have a requirement of mass upload of files into DPF.

We need to pick the files from a given Unix location and create the records in employees DPF.

I am aware of the solution of creating archieve links and link them to DPF.

However, our requirement is to store documents in SAP RM under the same repository where the files in DPF gets stored.

As far as I know, only records from HCM process and forms sits in SAP RM.

I Also tried Creating the document and linking them to record. But could not execute the FM SRM_DOCUMENT_CHECKIN_VIA_TAB.

My question to the forum is, whether such requirement is feasible to map using custom code?

Please help!

Regards,

Mukesh

Hi

OpenText Enterprise Scan 10.2  with OpenText Archive Server10.5. I am trying to configure scanning will be directly indexed and archive to opentext Archive server  for the OpenText Enterprise Scan client ( scanning station )

I would request anyone help me with the configuration

Thanks

Al Mamun

Hi,

In Folder Management (Records Management), in the trx. Organizer it is possible to search for certain elements (service providers). When right-clicking in the Organizer on a service provider (eg. SRM_SPS_DOCUMENT), the "find" option is shown in the context menu.

After clicking this "find" option, a search popup is show with several search fields (eg. description, unique ID). And also a field for restricting the maximum number of hits is shown ("Restrict Hits to"). The default number in this field is always 200.

Is there a way to change this default amount of 200? The users want a higher number (eg. 500) as a default in this "Restrict Hits to" field.

Thanks in advanced for you answers!!

Regards,

Sander

Hi,

I am trying to upload original files from the application server to the dms. It is giving me an error message with id 26 and number 128 stating that error uploading file. I have selected 'SAP-SYSTEM' as the storage category. However, I am able to upload original files from the front end to the DMS without any issue. In order to upload file from application server, I have written the code as below.

* declare the binary data file and the work area

data : it_binary type solix_tab,
        wa_binary type solix.



data : lv_length type i.


CALL FUNCTION 'GUI_UPLOAD'
   EXPORTING
     FILENAME                      = 'C:\Desktop\50492.pdf'
    FILETYPE                      = 'BIN'
  IMPORTING
    FILELENGTH                    = lv_length
   TABLES
     DATA_TAB                      = it_binary
  EXCEPTIONS
    FILE_OPEN_ERROR               = 1
    FILE_READ_ERROR               = 2
    NO_BATCH                      = 3
    GUI_REFUSE_FILETRANSFER       = 4
    INVALID_TYPE                  = 5
    NO_AUTHORITY                  = 6
    UNKNOWN_ERROR                 = 7
    BAD_DATA_FORMAT               = 8
    HEADER_NOT_ALLOWED            = 9
    SEPARATOR_NOT_ALLOWED         = 10
    HEADER_TOO_LONG               = 11
    UNKNOWN_DP_ERROR              = 12
    ACCESS_DENIED                 = 13
    DP_OUT_OF_MEMORY              = 14
    DISK_FULL                     = 15
    DP_TIMEOUT                    = 16
    OTHERS                        = 17
           .
IF SY-SUBRC <> 0.

ENDIF.


* create a file on the application server to store this binary file.


data : lv_app type rlgrap-filename value '/usr/sap/tmp/test2aj50492.pdf'.
open dataset lv_app for output in binary mode.

loop at it_binary into wa_binary.
   transfer wa_binary to lv_app.
   endloop.
close dataset lv_app.


clear wa_binary.
refresh it_binary.

* download the same file to desktop.
* read the file from application server to internal table.




**----------------------------------------------------------------
*The logic for uploading the files onto the dms server
**-----------------------------------------------------------------


DATA: ls_doc type bapi_doc_draw2,
       ls_return type  bapiret2.

** key fields for BAPI return

DATA: lf_doctype type  bapi_doc_draw2-documenttype,

       lf_docnumber type  bapi_doc_draw2-documentnumber,

       lf_docpart type  bapi_doc_draw2-documentpart,

       lf_docversion type  bapi_doc_draw2-documentversion.


DATA: lt_files type table of bapi_doc_files2 ,
       ls_files like line of lt_files,
** short text

       lt_drat type table of bapi_doc_drat,
       ls_drat like line of lt_drat,
** object links

       lt_drad type table of bapi_doc_drad,
       ls_drad like line of lt_drad.

**----------------------------------------------------
*allocate document data which will be assigned to the new document
**----------------------------------------------------
       ls_doc-documenttype = 'ZD1'.
       ls_doc-documentversion = '00'.
       ls_doc-documentpart = '000'.
       ls_doc-statusextern = 'CR'.


*------------------------------------------------------
*Hand over the original files  to be attached
*------------------------------------------------------

REFRESH lt_files.

CLEAR lt_files.

ls_files-storagecategory = 'SAP-SYSTEM'.

ls_files-DOCPATH = '/usr/sap/tmp/'.

ls_files-DOCFILE = 'test2aj50492.pdf'.

ls_files-wsapplication = 'PDF'.

ls_files-originaltype = '1'.   " or '2' have to be done


APPEND ls_files to lt_files.

*--------------------------------------------------
*allocate the short texts
*---------------------------------------------------

CLEAR ls_drat.

REFRESH lt_drat.

ls_drat-language = 'EN'.

ls_drat-description = 'Test whether we can upload originals from app server'.

APPEND ls_drat to lt_drat.

ls_drat-language = 'DE'.

ls_drat-description = 'Getriebe'.

APPEND ls_drat to lt_drat.


*----------------------------------------------
*call the function module to create the document
*-----------------------------------------------


CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'

EXPORTING: documentdata = ls_doc

PF_HTTP_DEST              = 'SAPHTTPA'
PF_FTP_DEST               = 'SAPFTPA'

IMPORTING: documenttype = lf_doctype

documentnumber = lf_docnumber

documentpart = lf_docpart

documentversion = lf_docversion

return = ls_return


TABLES: documentdescriptions = lt_drat

documentfiles = lt_files.

** error occured ??

IF ls_return-type CA 'EA'.

ROLLBACK WORK.

MESSAGE ID '26' TYPE 'I' NUMBER '000'

WITH ls_return-message.

ELSE.

COMMIT WORK.

ENDIF.

The same code works when I execute in the ides server. Please guide me as to what changes or settings I need to make to get this done.

Thanks,

Ajith C

Hello

We installed SAP Content server following the guide "ContServ_UNIX_640ContServ_UNIX_640" on a new server without MAXDB. We need to use the File system as storage type. We are doing this for the first time.  Below are the details

OS: Linux

Apache version 2.0

After the sapinst was successfully compelted, I am unable to proceed further with the post installation steps that says

1. Set up repositories.

2. Make the repositories known to your SAP system.

3. Issue certificates, if necessary.

4. Change the password for the database users.

In the SAP system, when I tried to create a Content repository in OAC0 by selecting 'HTTP Content Server' as the storage type, it is failing with HTTP 404 error always.

I filled the following fields while creating the content repository

Version: 0046

HTTP server: IP Address of the content server

Port: Default port

HTTP script:

Could you kindly help to answer the following:

1) Wat storage type needs to be selected for the File system. Is it Http content server, logical repository, RFC archive or Structure storage system?

2) What are the steps for the file system as storage type.

Regards

VK

Hope you are doing fine while reading this email.

I am working now as an SAP VIM Consultant and I am currently working on a project that plans to take advantage of the VIM Solution by OpenText. As I know that you are the expert on this, it will be highly appreciated if you can provide your comments/references on the following:

1. Based on the last discussion that I had before with a Senior OpenText Consultant, ICC requires an invoice template for the automatic invoice field recognition to work properly. Is this still the case or has OpenText moved away with the template thing?

2. This will be dependent on the answer for the first question. If ICC still requires templates, will this affect the response time of the system to do the automatic recognition of invoices? I know that this will not have an impact but I just want to make sure on this.

3. I have seen a phrase in the OpenText documents about 'Full-text search'. Please let me know what does this mean?

4. With regards to the PO/invoice approval, can OpenText VIM link it to the HCM or is it still preferred to have the approval matrix?

5. For FI invoices (non-PO), is there a possibility to have it scanned and be routed to ICC for automatic recognition of fields? I know that ICC is mainly used for MM invoices (PO invoices), but I am not quite sure if the functionality can be used for FI invoices (non-PO).

6. Is there any preferred enterprise scanner hardware? If none, what is the most commonly used?

I hope you can find time to answer my questions as I really need it immediately. We are also checking the other VIM solutions (Readsoft, and there is another one that starts with a 'K'). But I am pushing for OpenText.

With kind regards,

Jaycee

Hi Friends,

My client is asking that they want to attach drawing file to Quality Inspection lot QA01/02.

Actually i have checked all the way but i was unable to solve this issue, in configuration document types in object links i have checked for inspection lot object link but it is not there apart from inspection lot all are there like Quality info record, Inspection Methods, Quality Notification,QM Info Record: SD.

In every server is this like this? or do i need enable the Inspection lot object link?

So friends I am requesting you to please help me how to attach a document to QA01/02 through CV01N.

Thanks & Regards,

Srikanth.

Hello All,

Could any one explain me who is responsible person for the configuartion of Content Repository & Content server Administration i.e. /OAC0 Transaction in IMG?

Whether it is BASIS Administrator or it should be done by DMS Functional consultant? I need this information as I am a DMS functional consulatnt & I am not much sure how to do this configuration of DMS server.

Thanks

Pkumar

Hi experts

I am installing VIM ( Vendor Invoice Managemnt ) with Opentext Imaging Enterprise Scan 10.2 and trying to connect with SAP Content Server 6.4 , My understanding , I need to install opentext document pipeline  to connect sap content server from Enterprise Scan, just wondering which configuration to choose from the following from the admin doc "OpenText Imaging Enterprise Scan 10.2.0 - User and Administration Guide English (CLES100200-UGD-EN-3)"

1. Configuring Content Server Archiving Scenario - chapter 11.1.1 - when it says content server , is it generic or Opentext Content Server ?
or
2.Configuring SAP Indexing and Archiving Scenario ( needs OpenText Document Pipeline for SAP® Solutions ) - chapter 11.1.2

any response or suggestion  will be appreciated

Thanks

Al Mamun

Is there any available document for SAP Vendor Invoice Management Best Practices? If there is, please tell me where can I find it. Thanks!

Regards,

Jaycee

Hello

We migrated all the HR documents from Documentum to SAP Content server. Our content server is using Archive link as the type. We are able to open the documents from PA20, which opens with Windows photo viewer. But we are unable to print from wondows photo viewer.

The error says "Windows can't find this picture. Check the location and try again".

When the document was on documentum, we were able to print them after displaying through PA20. Can you please help.

Regards

VK

Dear all,

I have created a function module(ZDMS_DOC_UPLOAD)  for attaching the documents  to Cv01n transaction its working fine.

i'm using two standard  FM 1. BAPI_DOCUMENT_CREATE2 

                                        2. BAPI_DOCUMENT_CHECKIN2

Here my inputs are document type , document part , document version  and the document file ( this file is updating the CV01N transaction ).

My requirement is i want to enter the PO number also as a input to the ZDMS_DOC_UPLOAD and thisPO number  have to automatically attach to the Purchase Document field of  OBJECT LINK Tab  in CV01N transaction.

I want to know is there any function module or BAPI available , that will automatically attach the PO number to the  Purchase Document field of

OBJECT LINK  TAB of CV01N transaction.

I need your help...

thanks

Nidhi....

Hello colleagues,

we have run into quite confusing issue with Document Object Link assignment and GUID/LongText_ID generation.

Technical background (stating obvious, just to be clear):

• the DMS to object link is stored table DRAD "Document-Object Link", with key fields of Document and Object itself;
• then there is a field LONGTEXT_ID "DMS: GUID for allocation"; this field is than used for:
  • identification of Long Text of Doc-Obj link;
  • assignment/classification with class 048 "Object links";

The issue itself:

• each time when you create new Document-Object link (in our case you assign the DMS inforec to Purchase Order item done in ME2xN), the GUID is generated as unique for this link, i.e. combination of PO item and DMS document;
• however, if you just copy the existing object (in our case copy the PO into new one, or copy the item within PO), the GUID is copied from the original object, and therefor is not unique anymore;
• as a result, it you change either classification or long text for the new object, it applies also to old object, and vice versa;
• and it's next to impossible for the user to know that he/she is maintaining "non unique" text/classification, since only the GUID (not human readable) is displayed on the classification screen, and not even that on the long text maintenance screen;
• in other words, the classification and long text maintenance for DRAD is not unique per DRAD record, but for the DRAD-GUID field, which itself is not unique per DRAD record;

It is hard to belive that this is intended functionality of DRAD long text/classification functionality. Have you ever met this issue? SAP Notes, SDN and St.Google seem to be quite in this regard...

Is there any way how to force the DRAD-LONGTEXT_ID to be really unique?

Any insight will be highly appreciated.

Kind Regards

TomT

PS: We are on SAP_ABA version 700 patch level 0025; we've checked a number of notes, especially the 1003806 - 048 DRAD, key not processed correctly and Note 943560 - FAQ: Frequent problems in the classification system III (point 3) looked promising, but are at then end are not applicable to us.

UPDATE: I just realized that I should test it with other object as well: it is working correctly/as expected for Material Master; error is probably application specific; let's see what the OSS will tell us. Keeping question open so I can update it with result later.

Dear Friends,

I am looking for tutorials of webdynpro, the video would be better,

Thanks

CV04N is great for searching for documents in SAP DMS.  The problem is when you want to search for a specific version of a document using a long list of document numbers and versions.  Yes it is possible to paste a list of document numbers and version numbers into CV04N, but the problem is that all versions in the version list are used as search criteria for each document in the document list.  What I want is for CV04N to search for the first document in the document list (eg. 123) along with the first version in the version list (eg 01).  The second document in the list (eg. 457) I'd like to use the second version (eg 05) in the list as the search criteria, etc, etc.

Is there a way to do this with standard CV04N?  Is there customization available?

Thanks,

Joe Schmitz

Hi ,

Could you please tell me how does it benefit me to classify an ecr  and what would happen if i dont do it.

Also ,what is the use of ecm reporting class .

thanks in advance.

Regards

honeypriya

Hi Experts,

In my webdynpro application, I have a requirement to store multiple documents (Like certificates) for each vendors in DMS, display them and update them when required. I am very new to DMS. Is that possible to create a single document for a given vendor and put all the corresponding files as Originals in that document? If yes, using what field do I differentiate these originals when I want to display any of them? Could you also tell me the BAPIs that are used to upload and download them and the procedure to use them? I have found little help regarding this in net... any help will be greatly appreciated.

Thanks

Ajith C

Hello All,

Could any one explain me who is responsible person for the configuartion of Content Repository & Content server Administration i.e. /OAC0 Transaction in IMG?

Whether it is BASIS Administrator or it should be done by DMS Functional consultant? I need this information as I am a DMS functional consulatnt & I am not much sure how to do this configuration of DMS server.

Thanks

Pkumar

Hello Guru,

can you help me solve this issue? there is a DMS document in our Easy DMS which is lock and cannot be open. Usually i do the EXIT EDIT MODE to resolve it but on this one, when i do performed the EXIT EDIT MODE there is a message again telling "Function is not active".

Can you help me how to unlock the document? Thank you